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Administration Permanent contract

Receptionist / Team Assistant

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Job

Administration

Contract

Permanent contract

Work time

Full-time

Global description:

At A2Mac1, we’re a diverse group, spread across the globe, who are united by a shared set of values and goals. We’re committed to performing well as individuals and in teams for the betterment of our company.

A2Mac1 has a collaborative work environment that encourages innovation and entrepreneurial thinking.

We are looking for a Receptionist & Team Assistant to help keep our offices running smoothly in a pleasant atmosphere.

Reporting to the Office Manager, he/she will be responsible for developing the reception desk in the Munich office of the Group and providing administrative assistance to the other team members.

Expected knowledge and role

  • Reception
  • Competent and friendly support of the reception of visitors and guests and the telephone in German and English
  • Administration
  • Preparatory work for bookkeeping and accounting
  • Mail processing, receiving and shipping packages
  • Filing, file management and database maintenance
  • Team Assistance
  • Support the team with travel bookings
  • Appointment organization and coordination
  • Organizing and managing office supplies and local purchases
  • Office Manager Assistant
  • Assist with day-to-day office issues (e.g. travel management, coordinating with facility suppliers for the coffee machine, cleaning staff, fruit deliveries, etc.)
  • General administrative tasks

Qualifications & interpersonal skills

  • Bachelor’s degree or other training in Business Administration, Human Resources, Executive Assistance or similar education.
  • Attention to detail and ability to multitask
  • Excellent interpersonal skills with the ability to work collaboratively
  • High energy and personable; ability to work in an international multi-cultural team environment
  • Ability to meet deadlines and expectations
  • Excellent English and German skills (written and verbal)
  • Self-motivated with demonstrated flexibility and adaptability in various tasking situation
  • Previous related working experience is a plus

Other

  • Location: Munich
  • Travels: linked with priorities and plan